Role Purpose

• Supports the programme team in the implementation of the programme: Increased Resilience II (IR2) in Northern Morocco, in compliance with British Council policies and procedures including financial admin, reporting and data collection, operational project delivery and managing relations with delivery partners.

• The post holder provides essential support to the programme, working with the Project Manager and other team members to achieve project success. She/he will report directly to Senior Project Manager and will be involved in all project activities in country, including liaison with partners and other relevant stakeholders

Main Accountabilities

Managing self and others

• Holds vendors and suppliers to account for delivering services.

• Has the ability to work independently and manage workload against project deadlines.

Financial Support

• Plan and report on project financial plans and budget expenditure and forecasting to Programme Managers and Head of Programme Delivery; manages smaller budgets.

• Maintain clear and up-to-date records on all financial transactions as per audit requirements.

• Ensure relationships with vendors are maintained and payments are processed on time and in accordance with FABS on-line system (SAP Finance) guidelines.

• Coordinate the payment of suppliers in line with their contract

• Support in the project procurement process

• Support on general finance tasks, including collection and recording of timesheets, consultants and suppliers’ payments, contract finance reports and audit preparation

• Compliance to BC financial policies and procedures.

Project Management

• Responsible for data management including timely data entry, quality assurance of data and undertaking basic analysis of monitoring data,

• Assists in the process of delivering project products (outputs) in line with client requirements/contract, work plans, product descriptions / process guides, agreed timelines, quality standards, etc.

• Efficient operational management and delivery of tasks assigned.

• Coordinates the provision of logistical support (travel, accommodation) and provision of appropriate support staff, project office, equipment for experts, as well as day-to-day assistance with administrative functions

• Ensures records management plan is followed

• Supports in ad hoc translation and interpretation

• Supports internal compliance such as due diligence, records management, data collection and storage.

• Manages grants administration, selection & evaluation, and procurement processes.

• Manages events-based components and trainings within a programme.

• Supports the project / programme manager in implementing diversity mainstreaming action plans and contributes to it.

• Compliance to British Council corporate policies and Client Communication and Visibility Guidelines

Communication and M&E support

• Provides updates/information for Communication Team to secure appropriate media coverage, in line with British Council scorecards and marketing and communications policies.

• Communicates fully and in a timely manner with the project team colleagues and external project partners to the satisfaction of the Senior Project Manager and the Communication Manager.

• Assists in monitoring and evaluating the quality of events and their outcomes

• Supports the IR2 Project team to develop and maintain active relationships and networks successfully to the satisfaction of network(s) members and stakeholders.

Relationship and Stakeholder Management

• Manages relationships with clients/partners/stakeholders at appropriate level.

• Manages relationship with vendors and suppliers and holds them to account for delivering services.

Equality, Diversity and Inclusion (EDI)

• Contributes actively to an inclusive and anti-racist organisational culture, being aware of your own biases, and taking action to mitigate against these. Ensuring people feel valued and are treated equitably, with support for people’s well-being and mental health.

• Understands the British Council’s approach to equality, diversity and inclusion and how it applies to your role and make time for learning and development relating to EDI and anti-racism.

About You (essential Requirements For The Role)

• Good written and oral communication skills in English

• Very good written and oral communication skills in French and Arabic

• Bachelor’s degree /and or equivalent professional experience in Project support and coordination.

• 2 years of experience of working in a supporting role on programmes or projects.

• Administrative and financial administration experience.

• Proven experience in event organization and management

• Good understanding of basic concepts of monitoring and evaluation, and how they are central to good project management.

Desirable Requirements

• Project Management skills

• Technical knowledge and/or experience of a sector relevant to the programme (e.g. civil society and youth)

Please note that all applications should be submitted only in English.

• Lieu de travail Maroc| Rabat et région, Maroc
• Date d'expiration 17 Septembre
• Niveau de poste Confirmé / Expérimenté
• Secteur d'activité Services
• Nombre de postes 01