Missions :

• The Office Manager is in charge of organizing and coordinating office administration and procedures, to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, and inventory control.
• Organizing meetings, appointments & bookings, and manage databases.
• Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands.
• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, and supply requisitions are reviewed and approved.
• Organizing or participating actively in planning of company events or conferences
• Ordering stationery and furniture
• Dealing with correspondence, complaints, and queries
• Preparing letters, presentations, and reports
• Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analyzing variances, and carrying out necessary corrections that may arise.
• Liaising with staff, suppliers, and clients, and managing contract and price negotiations
• Implementing and maintaining procedures/office administrative systems
• Establishing and monitoring procedures for record keeping
• Overseeing adherence to office policies and procedures
• Monitoring and maintaining office supplies inventory
• Providing general support to visitors
• Ensuring security, integrity, and confidentiality of data
• Maintaining a safe and secure working environment
• Organizing and coordinating Manager trips to the various subsidiaries

• College degree in Management and administration any related field.
• Experience in an office management, administrative or assistant role.
• Knowledge of software packages.
• Excellent written and verbal communication skills in French and English.
• Strong organizational and planning skills.
• 2 to 4 years of proven office management, administrative or assistant experience.
• Ideal background experience in Telecom and/or Energy and/or ICT sector.
• Knowledge of office management responsibilities, systems, and procedures.
• Knowledge of accounting, data and administrative management practices and procedures.
• Knowledge of clerical practices and procedures.
• Knowledge of human resources management practices and procedures.
• Knowledge of business and management principles.
• Computer skills and knowledge of office software packages.
• Proficient in MS Office.