Poste :

As part of IT Efficiency & Transversal Monitoring team you will support Workplace Products organization in terms of global portfolio management in day-to-day life.

• Budget Follow-up:
o Gathering of relevant inputs from PMs in terms of financial/operational progress.
o Consolidation and reporting of Data, Updates, Versions, synthesis … through formal & regular communications to keep all stakeholders aligned.
o Support for maintaining budget actuals and forecasts FTE, nFTE

• Project/Portfolio Management:
o Reach and maintain high level of visibility, consistency, awareness, and communication on projects’ status included in the scope.
o Maintain regular alignment with the internal governances in place (guidelines, funding evolution, arbitration…)

• Time Tracking & Procure to Pay:
o Operational review based on practices & tools awareness and appropriation to reach and maintain high levels of efficiency and keep transparency on budget expenses and data quality regarding the consumption figures on the different projects.

• Funding and Order To cash
o Contribution to the order to cash process
? Statement of work preparation (Salesforce tool)
? Billing follow-up
o Service variation and volumes variation tracking
o Contribution to Budget process and forecasts

• Governance:
o Organize & animate a regular governance on portfolios in order to:
? engage /arbitrate budgets if needed,
? follow-up & report the financial / operational progress on different initiatives,
? challenge the operational representers in terms of expenses & delivery,
? provide the necessary data & synthesis to help with decision.
? Provide elements and produce the required KPIs to cover & illustrate key dimensions (Budget, Progress, Risks & Alerts, Attention Points, Arbitration & Decisions, Actions Tracking…)
? Share the next steps & key take-aways with the stakeholders after each governance and assign each action to the adequate actor.
? Carry out a regular synthesis of the portfolios’ progress, that will be presented at the top management level

• Communication:
o Regular communications to various types of stakeholders in different contexts.
o Regular cascading of minutes & decisions at Project managers level, to share the decisions & take-aways.
 

Profil recherché :

De formation Bac+3/+5 école d'ingénieur ou de commerce.  vous justifiez d'une expérience de  3ans minimum sur des missions similaires;

•  Compréhension de la méthodologie de gestion de projet
•  Organisé(e)
•  Possibilité de collaboration croisée avec des équipes et des fournisseurs du monde entier
•  Capacité de faire face aux incertitudes et de trouver des moyens de résoudre les problèmes
•  Communication efficace et maîtrise de l’anglais