Poste :

Job Purpose:

To manage, monitor and control the cost areas of the entire Ground Operations of 3O and Fuel for Morocco and North Africa stations, irregularities aiming for bringing more efficiency and cost reduction in all finance related activities. Independently, prepares budgets, financial reports and financial analysis; interacts with internal and external parties such as vendors, departments and auditors

Ensures all transactions are as per agreed contracting terms and systems are updated timely and accurately.

Key Result Responsibilities:

Ground Handling

• Maintains an updated database and excel sheets of the SGHA agreements terms, rates, and charges break-down for the ground handling contracts for all stations.
• Verifies the received invoices against terms and rates highlighted in the agreements, number of flights, quantities and other flights data information from Cesar system. Verify that all extra costs are justified by supporting documents (signed Handling Work Order)and confirmation from Head of Ground operations / Airports Manager / Ground operations staff (Duty officers/ Baggage team) for specific cases. Challenges the suppliers for lower expenses if possible.
• Corresponds with handling vendors in all stations for any discrepancies noticed, disputed costs, missing information and follows up to finalize. Monitors, processes and follows up the credit notes to receive from all vendors and communicate them to accounting team
• Maintain an accurate and up-to-date data bases for all approved invoices and approved flights, disputed cases and credit notes received / to be received
• Coordinates with Accounting team to process the payments for the approved invoices
• Partners with Ground Operations to monitor the expiry/validity of the agreements and contracts signed with ground handling providers in the different stations and ensure they are duly renewed and maintained; provides feasibility studies to challenge for better rates and services wherever applicable.
• Prepare quarterly statement of each ground handling supplier and deals with handler to close pending credit notes / disputed costs and provide Accounting with the quarterly final statement
• Prepare on monthly basis the handling unit and overflight costs and provide to Accounting team by the 2ndof each month for handling / overflight cost accruals
• Communicate with G9 for group handling contracts by sending 3O volumes for centralisation and follows up till receiving 3O credit note

Fuel cost

• Maintains an updated database and excel sheets of the fuel contracts terms, differential, fees for the Moroccan airports
• Verifies the received price notifications against the contracts depending on contractual frequency (weekly, fortnightly) for the Moroccan and North African airports, identifies discrepancies – if any. Deals with fuel vendors till necessary correction is done
• Verifies the received invoices against terms and rates highlighted in the agreements for the fuel fees and product price against the price notifications and communicate to vendors any discrepancies and follows up till necessary adjustments are done
• Checks number of flights, fuel uplifts and other flights data information (aircraft registration, date, flight origin and destination, station) in Cesar system. Checks with OCC department and vendors for quantities differences and make sure that ETS report is corrected with accurate data / providers invoiced correct quantities 
• Maintain an accurate and up-to-date data bases for all approved invoices disputed cases and credit notes received / to be received
• Maintain an accurate flights control to avoid risk of double invoicing
• Coordinates with Accounting team to process the payments for the approved invoices
• Prepare monthly statement of each fuel supplier and deals with vendors to close pending credit notes / disputed costs and provide Accounting with the monthly final statement
• Corresponds with OCC department by the 1stof each month to confirm that the monthly ETS report is completed and ready for extraction. Communicate the ETS report to accounting team by the 3rd of each month

Irregularities cost

• Verifies irregularities invoices for hotels, transportation, meals, flights tickets, INAD, overbooking, lost and found against supporting documents. Corresponds with Ground operations department for service provided confirmation
•  Corresponds with handling vendors in all stations for any discrepancies noticed, disputed costs, missing information and follows up to finalize.
• Maintain an accurate and up-to-date data bases for all approved invoices disputed cases and credit notes received / to be received

Budget, reportings

•  Prepares the monthly budget reportings of Handling, Overflight, Miscellaneous and no fly cost, cost of sales(GSA, GDS, BSP, passengers bus) and submits them to Manager Finance Analysis for review by the 11th of each month. Provides analysis on variances and comments if any.
• Prepares the costs of AOG and significant disruptions (Handling and irregularities) and coordinate with Finance Analysis and cost control team for the other costs for consolidation
• Prepares the handling yearly budget under the supervision of Manager Finance Analysis. Supports the Stakeholders in budget preparation process as advised by Manager Finance Analysis / Finance Manager Working Relationships / Communication